Terms and Conditions of Unwired Ventures Limited (“the Company”) comprised of WORKTECH Events (“Events”) and WORKTECH ACADEMY (“Academy”)
By registering for the event, confirming a sponsorship or exhibition proposal, signing up to Academy membership, a whitepaper or report you agree to be bound by these terms and conditions. The contents of this document are strictly private and confidential.
Full and final settlement of the cost or fee is to be paid within 30 days of the invoice date.
Fees, costs or prices
Fees, costs or prices quoted are provided as against the specific facts referred to on the quote or proposal and will be withdrawn automatically at the expiry of 28 days from their date of issue. The quotes are for the addressee only and cannot be used or relied upon by any third party. Fees quoted exclude all out-of-pocket disbursements.
Fees for Events and Academy are correct at the time of publication. The Company reserves the right to change the Fees at any time, but changes will not affect registrations/memberships/sponsorships which have already been confirmed by The Company. You acknowledge that The Company cannot guarantee places/sponsorship held on a provisional basis and that places may sell out. Where the balance of any Fee is to be settled by credit card, a surcharge of 3% may be applied. Overdue invoices may be subject to interest in accordance with The Late Payment of Commercial Debts (Interest) Act 1998.
All quoted fees, costs and prices exclude VAT or other local sales taxes (where applicable). Under VAT regulations, Attendees from all countries are required to pay VAT at the applicable rate on all Events taking place in the United Kingdom. For Events in other countries, Attendees are required to pay any VAT, excise duty or other sales tax which is applicable.
The Fees do not include travel to or from the Event or any accommodation costs incurred.
Sponsorship and Exhibition
Full and final settlement of the sponsorship or exhibition cost is to be paid in accordance with the invoice term to secure entry and marketing at or relating to the Event. In the event of any sponsorship or exhibition costs being outstanding on the opening day of the Event, the Company may refuse entry to the Event until a credit card has been provided as a guarantee for the full invoice value. Credit card details will typically be held for 14 days before being charged.
The company reserves the right to postpone and/or amend events, event times, venues and dates at short notice. This includes speakers, content, and timing of the programmes. Where events are postponed, sponsorship and exhibition packages will be automatically transferred to an alternative date at no additional cost. Where the alternative date is not suitable, sponsors and exhibitors will be issued with a voucher for their package that can be used against a future event. Automatic transfers and vouchers will be valid for 2 years from the date of the original event. Automatic transfer applies immediately with no requirement that an amended contract be issued. Should sponsors require an amended contract to reflect the date change, they should contact their account holder within 10 working days of communication of the transfer. Sponsors will be advised of changes within 5 working days of decision to amend, postpone and/or cancel.
Delegate bookings for events
Registration for the event and receipt of written confirmation is an offer from the Company to attend and conformation will be sent to you using the contact details you provided at the time of registration. All discounts can only be applied at the time of registration and are subject to the Company’s approval. Prices for each event are correct at the time of publication and the Company reserves the right to change prices at any time but changes will not affect registrations that have already been confirmed by the Company.
Whilst our programmes are correct at the time of going to press, in certain circumstances it may be necessary for UnWired to alter the content, format, venue or timing of an Event. The company reserves the right to postpone and/or amend events, event times and dates at short notice. This includes speakers, content, venue and timing of the programmes. All Attendees will be notified of such changes prior to the Event.
Delegates can request a refund or credit note for delegate tickets in writing no less that 60 days before the event date. Refunds will be given less an administration fee of 25% of the ticket price plus VAT (if applicable). No refunds will be given after this date. A delegate can transfer their ticket to a colleague at no additional cost provided the request is received 5 working days before the event. Where events are postponed, all delegate tickets will be transferred to the new date at no cost. No refunds will be made for postponed events, but where the new date is unsuitable, a credit for the fee or cost paid can be issued for use against a future event. Where events are cancelled, all delegates will receive a credit for 100% of the contract fee paid. Such a credit can be issued for use against a future event. Credits remain valid for 2 years from the date of the original event.
All enquiries should be sent to firstname.lastname@example.org marked for the attention of Customer Service and must be received by the Company.
Attendance at a physical event
UnWired reserve the right, without any liability, to refuse you admission or eject you from any Physical Event for failure to comply with these Terms; or if in our opinion you represent a security risk, nuisance, or annoyance to the running of the Event.
You are responsible for arranging your own appropriate insurance cover in connection with your attendance at any Physical Event. To the maximum extent permitted by law, UnWired will not be liable for any kind of loss or damage to you or your personal property, unless caused by our negligence.
Filming, photographs and recordings
You are permitted to make reasonable video or audio recordings and to take photographs at any Physical Event, in each case for your own personal use. You must not make video or audio recordings of the whole (or substantially the whole) of any Physical Event or of any session within the Physical Event, or use any recordings or photographs for commercial purposes, unless expressly permitted by UnWired.
You acknowledge that any Physical Event or part of it may be filmed by audio, visual, audio-visual, or electronic means or photographed, including photographs of individual Attendees or groups of Attendees. You agree to permit UnWired, or any third party licensed by UnWired, to use and distribute such footage and photographs, which may feature images of you, in all or any media (including social media) whether now known or hereafter to be invented throughout the world in perpetuity for the purposes of advertising, publicity, reporting and otherwise in relation to the exploitation of such recordings and photographs. Please inform the photographer if you do not wish to be included in any individual or group photographs.
Academy Membership, Reports and Whitepapers
Membership of the Academy commences on receipt of payment for the duration stated on the invoice.
Based on correspondences between yourself and an Academy representative or someone conferred responsibility on behalf of the Academy, we grant to you the Benefits and Services of membership of the Academy for the duration of the membership applicable to the tier of membership you have been quoted for detailed above. In accordance with this, we also grant a non-transferable, non-exclusive, royalty-free licence to use the Academy logo provided to you to promote your partnership with the Academy for the duration of the membership/partnership.
If for any reason, we are unable to deliver any of the Benefits and Services of a Membership of the Academy, we will inform you as soon as reasonably practicable. We may substitute alternative benefits in respect of the Academy to an equivalent value without any liability.
The Client shall endeavour to expeditiously provide the Company with such information and access to such facilities and personnel as the Company shall require in order to efficiently provide the service. The Client shall make such decisions and provide such instructions as the Company shall require and at the time that the Company requires to enable the Company to provide the Services. The Client acknowledges that the Company’s ability to provide the Services and to meet any timeframe agreed for the provision of the Services is dependent on the Client providing such information, access and decisions and instructions at the times required by the Company.
All intellectual property, trademarks, images and photographs accessed through the Events or Academy will remain the property of their respective owners.
All intellectual property rights in the Sponsor’s logos and trademarks shall be solely and exclusively owned by you, together with any goodwill therein, and we shall not acquire any rights in the Sponsor Marks, including any developments or variations; equally, all intellectual property rights in The Company logo shall be solely and exclusively owned by us and you shall not acquire any rights in the Companies Marks, including any developments or variations.
Both parties shall indemnify and keep the other party indemnified from and against all claims, damages, losses, costs (including all reasonable legal costs), expenses, demands or liabilities arising out of any claim that the other party’s use of the indemnifying party’s intellectual property rights in accordance with the Agreement infringes any intellectual property rights of any third party.
Materials distributed by or on behalf of The Company at a Physical Event may not be reproduced without The Companies permission.
The Company will give notice in writing as soon as possible of any situation arising which makes it impractical to carry out this agreement for reasons beyond the control of the Company and the Company shall not be liable or deemed to be in breach of any agreement by reason of any delay in performing any of the Company’s obligations in relation to the work arising as a result of such situation.
Work carried out and/or costs incurred upon client instruction for an incomplete project, report or whitepaper shall be charged in proportion to the work completed prior to the receipt of instruction to discontinue. Any non-recoverable costs will be charged in full.
Without prejudice to any other remedy the Company shall be entitled to charge for all fees, costs or expenses incurred in respect of the work undertaken to the date of cancellation and any loss of profit arising by reason of the cancellation of such contract.
The Company and its employees, consultants, speakers and agents shall not in any way be held responsible for any losses, expenses or any claims arising out of reliance on the information conveyed through any verbal or written communication.
Your business use of any information and materials found or offered through The Company is entirely at your own risk, for which we will not be liable. It shall be your own responsibility to ensure that any products, services or information available through The Company meets your specific requirements. The Company website may link to other websites and networking tools provided for the convenience of members of the Academy. The contents of these websites are maintained by their owners, for which we take no responsibility. Neither can responsibility be taken for contents of any website linking to The Company website.
The Company does not accept responsibility for accident, injury or loss or damage to persons or property incurred at any event or any costs incurred as a result of cancellation or postponement, howsoever arising, including but not limited to hotel costs, flight costs and/or other transfer costs associated with the event by a sponsor, exhibitor or delegate.
The Company shall be under no liability if it shall be unable to carry out any provision of the contract for any reason beyond their control including (without limiting the foregoing) Act of God, legislation, acts of terrorism or war, fire, flood, drought, venue damage or cancellation, failure of power supply, lock-out, strike, epidemic, disease or public health alert, government regulations or action, or other action taken by employees in contemplation or furtherance of a dispute or owing to any liability to procure materials for the performance of the contract. These terms shall apply in respect of any rearranged or rescheduled event organised by the Company.
In so far as any of these terms and conditions are considered to be unenforceable they will be deemed to be construed as varied (or deleted) to such extent so as to confer to the Company and its employees the maximum legal protection to which they would be entitled at law. If the Company is liable to you for any reason, the total liability to you in relation to the Event is limited to the amount of your fees or costs received by the Company.
The company shall not be liable for any failure of or delay in the performance of this agreement where such failure or delay is (a) beyond the reasonable control of a party, (b) materially affects the performance of any of its obligations under this agreement, and (c) could not reasonably have been foreseen or provided against. Any delay or non-performance shall not be deemed to be a breach of this agreement and no loss or damage shall be claimed by reason thereof. Where a Force Majeure event has or may have an adverse affect on the ability of the Company to hold the event at the planned venue or on the planned date, then the Company shall be entitled but not obliged to provide an alternative venue or reschedule the event. Any fees or costs received by the Company shall be automatically transferred to the rescheduled event and you shall not be entitled to object or have any right to claim any compensation in respect thereof.
The information you provide us may be held on our database and information about the way we collect, store, and use data can be found in our privacy notice below. Unwired pledge to comply with all applicable requirements of the UK General Data Protection Regulation 2020 (UK GDPR) tailored by the Data Protection Act 2018 (DPA) and any other applicable amendment or replacement of it in force. In some specific circumstances, we may process, transfer and/or store data internationally to third countries, but only where the company is satisfied that the organisation receiving the personal data has provided adequate safeguards.
This Agreement shall not create, nor shall it be construed as creating, any partnership or agency relationship between the parties.
If any provision of these terms is held to be invalid, illegal or unenforceable for any reason by any court of competent jurisdiction, such provision will be severed and the remainder of the provisions will continue in full force and effect as if the terms had been executed with the invalid, illegal or unenforceable provision omitted.
A person who is not a party to these terms has no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of these terms.
Resolution of Disputes
If any dispute arises in connection with this agreement, the parties agree to enter mediation or some other agreed form of Alternative Dispute Resolution (ADR) in good faith to settle such a dispute.
Any contract is construed according to and governed by English Law; the parties moreover agree to submit to the exclusive jurisdiction of the English Courts in any dispute or difference of any kind, which may arise concerning the contract. Nothing in this clause will limit UnWired right to take proceedings against you in any other court of competent jurisdiction.
The Company reserves the right to amend these terms and conditions from time to time.
If you have any questions about these Terms & Conditions, please contact email@example.com
Unwired Ventures is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be contacted, then you can be assured that it will only be used in accordance with this privacy statement. Unwired Ventures may change this policy by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 3rd February 2004.
What we collect
We may collect the following information:
- Full name, company & title
- Contact information including email address
- Demographic information such as your postcode, preferences and interests
- Other specific information relevant to register for an event
Lawful basis for processing
We only process personal information where we have a lawful basis for doing so, such as the following:
User consent – This is where you have given us explicit permission to process personal information for a given purpose.
Legitimate business purposes – This is where we have a legitimate interest, as a business, to process personal information.
Contractual necessity – This is where we have to process personal information to meet our contractual obligations.
Legal obligation – This is where we have to process personal information in order to comply with the law.
Why we need it
Your information will be used to make all necessary arrangements with you regarding your attendance at or participation in the event. This includes but is not limited to sending you event-specific information, providing tickets or badges, raising invoices and arranging payment of fees, organising special / dietary requirements, secure access to the venue(s), published delegate lists and sending you post-event materials.
Official event photographs and videos may be used by Unwired Ventures for marketing purposes, in social media, on their website and in marketing documentation. Please inform us if this is something you are not happy to be a part of, by emailing firstname.lastname@example.org
What we do with the information we gather
We will not disclose your details to any third parties other than those requiring the information in order to produce the event, which may include: venue(s), caterer(s), speaker(s), other attendees and partners. If the location of your event is outside of the UK, we may transfer personal data internationally to third countries, but only where the organisation receiving the personal data has provided adequate safeguards.
Unwired Ventures would also like to use your contact details to inform you of our news and future events. This information is not shared with third parties and you can unsubscribe at any time by emailing email@example.com or on our website. You can opt in to receive marketing information during the booking process.
You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you please contact firstname.lastname@example.org . If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the supervisory authority in the UK, the Information Commissioner’s Office (ICO).
If you believe that any information we are holding on you is incorrect or incomplete, please email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
How long we keep information
Unwired Ventures is required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 7 years after which time it will be destroyed. If you have opted to receive marketing communications, your information will be kept with Unwired Ventures until you notify us that you no longer wish to receive this information.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
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UNWIRED VENTURES LTD TERMS AND CONDITIONS UPDATED: JAN 2021